How To Install And Configure Kolab Groupware Solution


About Kolab Groupware Solution

Kolab Groupware Solution is free, open source, secure, scalable and reliable groupware server. It offers Email, Directory or LDAP server, Contacts, events and appointments etc. It comes with a default configuration and default components, but everything is modular and can easily be changed.

Kolab comes in two different editions:

  • Kolab Community edition
  • Kolab Enterprise edition

As the name implies, Community edition is maintained by group of community volunteers in their free time, whereas Enterprise edition is the full-fledged edition which is maintained by Kolab systems. The enterprise edition is professionally supported for up to 5 years and you’ll receive regular updates.

For more details about Kolab Enterprise edition, visit this link.

You can either host and run your own collaboration server using Community or Enterprise editions. Or, you can directly purchase a hosted service at and run your groupware server immediately.

Concerning about Kolab features, we can list the following:

  • Email ;
  • Contacts ;
  • Calendars ;
  • Files, Tasks, Notes ;
  • Cloud ready and highly customizable ;
  • Multi-platform desktop clients ;
  • and more

Technically, Kolab consists of many components.

Here is the Kolab groupware component overview.


I hope you now you got the basic idea about what is Kolab and what it does actually. Now, we’ll see how to install it.

Install Kolab On Ubuntu

Kolab can be installed on all modern Linux operating systems such as Debian, Ubuntu, CentOS, RHEL, and SUSE/OpenSUSE.

In this tutorial, let us see how to install Kolab groupware in Ubuntu 14.04 LTS server.

Switch to the root user using command:

sudo su

Search for Kolab GPG key using command:

gpg --search [email protected]

Sample output:

As you see below, there is one key available. So, just enter “1” to get the key.

 gpg: searching for "[email protected]" from hkp server
 (1) Kolab Development Coordination Mailing List <[email protected]>
 2048 bit RSA key 446D5A45, created: 2014-08-20
 Keys 1-1 of 1 for "[email protected]". Enter number(s), N)ext, or Q)uit > 1
 gpg: requesting key 446D5A45 from hkp server
 gpg: /root/.gnupg/trustdb.gpg: trustdb created
 gpg: key 446D5A45: public key "Kolab Development Coordination Mailing List <[email protected]>" imported
 gpg: no ultimately trusted keys found
 gpg: Total number processed: 1
 gpg: imported: 1 (RSA: 1)

Now, import the key using command:

gpg --export --armor [email protected] | apt-key add -

Update the source list:

apt-get update

Install Kolab collaboration suite using command:

apt-get install kolab

During installation, you’ll be asked to setup the MySQL root user password.

root@server: -home-sk_001

Re-enter the password:

root@server: -home-sk_002

Next, we need to configure the Postfix mail server. Click Ok to continue.

root@server: -home-sk_003

Select the type of postfix mail configuration. I go with defaults.

root@server: -home-sk_004

Enter your System FQDN:

root@server: -home-sk_005

That’s it. Kolab groupware has been installed.

To install Kolab on other Linux distributions, refer the following links.

Setup Kolab

Run the following command to set up Kolab Groupware:


The installer will ask you series of questions. Answer them accordingly.

First, specify the LDAP admin password:

Please supply a password for the LDAP administrator user 'admin', used to login
to the graphical console of 389 Directory server.

Administrator password [jkhByPCV_cPXohZ]: ## Enter password
Confirm Administrator password: ## Re-enter password

Specify a password for the LDAP Directory Manager user:

Please supply a password for the LDAP Directory Manager user, which is the
administrator user you will be using to at least initially log in to the Web
Admin, and that Kolab uses to perform administrative tasks.

Directory Manager password [PHvk0gnEqvKdRKf]: ## Enter password
Confirm Directory Manager password: ## Re-enter password

Choose the system user and group. In my case, I left the default values.

Please choose the system user and group the service should use to run under.
These should be existing, unprivileged, local system POSIX accounts with no

User [dirsrv]: ## Press Enter
Group [dirsrv]: ## Press Enter

Confirm this is the appropriate domain name space:

This setup procedure plans to set up Kolab Groupware for the following domain
name space. This domain name is obtained from the reverse DNS entry on your
network interface. Please confirm this is the appropriate domain name space.

unixmen.local [Y/n]: y ## Type Y and press enter

Confirm the root dn:

The standard root dn we composed for you follows. Please confirm this is the root
dn you wish to use.

dc=unixmen,dc=local [Y/n]: y ## Type Y and press enter

Please be patient. The installer is going to set up the 389 Directory Server. This may take a little while (during which period there is no output and no progress indication).

After a while, specify a Cyrus Administrator password. This password is used by Kolab to execute administrative tasks in Cyrus IMAP.

Please supply a Cyrus Administrator password. This password is used by Kolab to
execute administrative tasks in Cyrus IMAP. You may also need the password
yourself to troubleshoot Cyrus IMAP and/or perform other administrative tasks
against Cyrus IMAP directly.

Cyrus Administrator password [EzP686XNm3cH7A8]: ## Enter password
Confirm Cyrus Administrator password: ## Re-enter password

Specify Kolab Service account password. This account is used by various services such as Postfix, and Roundcube.

Please supply a Kolab Service account password. This account is used by various
services such as Postfix, and Roundcube, as anonymous binds to the LDAP server
will not be allowed.

Kolab Service password [oqD_X55ICo5GBU6]: ## Enter password
Confirm Kolab Service password: ## Re-enter password

Next, specify what MySQL server are we setting up. As we already setup MySQL server in the Kolab installation part, let us choose the option: Choice 1 (Existing MySQL server).

What MySQL server are we setting up?
 - 1: Existing MySQL server (with root password already set).
 - 2: New MySQL server (needs to be initialized).
 Choice: 1 ## Type 1 and Press Enter

Enter the MySQL root user password:

Please supply the root password for MySQL, so we can set up user accounts for
other components that use MySQL.
MySQL root password: ## Enter MySQL root user password

Specify password for the MySQL user ‘kolab’:

Please supply a password for the MySQL user 'kolab'. This password will be used
by Kolab services, such as the Web Administration Panel.

MySQL kolab password [_kdGDH6sfMrBEEy]: ## Enter password
Confirm MySQL kolab password: ## Re-enter password

Specify your Timezone:

Please supply the timezone PHP should be using. You have to use a Continent or
Country / City locality name like 'Europe/Berlin', but not just 'CEST'.

Timezone ID [UTC]: Asia/Kolkata

Specify a password for the MySQL user ’roundcube’:

Please supply a password for the MySQL user 'roundcube'. This password will be
used by the Roundcube webmail interface.

MySQL roundcube password [QtwYeWy73PpEIJY]: ## Enter password
Confirm MySQL roundcube password: ## Re-enter password

That’s it. Kolab has been successfully configured.

Kolab web mail client is available under the /roundcubemail/ location on your web- server (./var/www/html/ in Ubuntu).

Also, the additional locations for applications installed include:

  • chwala: /chwala/
  • iRony: /iRony/
  • kolab-freebusy: /freebusy/
  • kolab-webadmin: /kolab-webadmin/
  • roundcubemail: /roundcubemail/

Now, it’s time to access Kolab administration console and create some sample users.

Access Kolab Administration console

Navigate to Kolab admin console using URL: http://ip-address/kolab-webadmin or http://domain-name/kolab-webadmin.

The following page should appear.

Login using the username cn=Directory Manager and the corresponding password you supplied during the setup process.

Kolab Web Admin Panel – Google Chrome_001

Here it is how my Kolab administration console looks.

Kolab Web Admin Panel – Google Chrome_002

From here, you can create/edit/delete users, groups, domains, shared folders and roles etc.

That’s all for now. In our next tutorial, let us see how to create users, domains, and roles etc. Also, we will discuss how to send/receive mails via web browser and Kolab desktop clients and many more features of Kolab.

Reference links: